Privacy Policy

Thank you for your interest in our company. It is particularly important for us to guarantee the highest possible protection of your personal data. Therefore, we would like to inform you about our commitment to the protection of your privacy with this privacy statement. Protecting your privacy is critical, especially for future Internet-based business and service models. With this privacy statement, we want to underscore our commitment to protecting your privacy. We take the protection of your personal data very seriously and operate our systems in accordance with the respective rules and laws on data protection and data security. If we involve external companies in the processing of your data, we ensure that our partners also comply with data protection regulations. This data protection declaration informs you about the type, extent and purpose of the processing of personal data within CPE Europe GmbH. It is based on the terms used by the European directives and legislature in adopting the General Data Protection Regulation (GDPR).

The body responsible for data processing in connection with our website is:

CPE Europe GmbH
Albert Einstein Ring 11-15
22761 Hamburg, Germany

The data protection officer can be contacted by e-mail at datenschutz@edu.umch.de and by post at Albert-Einstein-Ring 11-15, 22761 Hamburg, Germany. CPE Europe GmbH is committed to ensuring the highest level of protection for your personal information. We therefore conduct our web activities in all countries in which we maintain websites in compliance with the relevant data protection and data security laws. The following discloses what information we may collect and how we use it.

I. Name and Address of the Responsible Person

The responsible person within the meaning of the Basic Data Protection Regulation and other national data protection laws of the member states as well as other provisions of data protection law is the Data Protection Officer:

CPE Europe GmbH
Albert-Einstein-Ring 11-15
22761 Hamburg
Deutschland,

represented by the managing directors (Geschäftsführer): Christopher Musmann, M.Sc. and Hon.-Prof. Dirk Naumann

Email: info@edu.umch.de
Phone: +49 (0) 40-2093485-00
Fax: +49 (0) 40-2093485-09

II. Date protection officer

We have appointed an external data protection officer for our company. He can be reached at the following contact details:

CPE Europe GmbH
Der Datenschutzbeauftragte
Albert Einstein Ring 11-15
22761 Hamburg
Deutschland
email: mail@planit.legal

III. General information on data processing

1. Scope of processing of personal data

We collect and use the personal data of our users only to the extent necessary to provide a functional website as well as our content and services. The collection and handling of personal data from our users only take place regularly with their consent. An exception applies in those cases in which it is not possible to obtain prior consent for current reasons and the processing of the data is permitted by statutory provisions.

2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for processing personal data, Art. 6, para. 1, lit. a of the EU Data Protection Basic Regulation (DSGVO) serves as the legal basis. Art. 6, para. 1, lit. b of the DSGVO serves as the legal basis for the processing of personal data required for the performance of a contract to which the data subject is a party. This also applies to processing operations required for the implementation of pre-contractual measures. Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6, para. 1, lit. c of the DSGVO serves as the legal basis. If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and fundamental freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6, para. 1, lit. f of the DSGVO serves as the legal basis for the processing.

3. Data deletion and storage period

The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage no longer applies. In addition, the data may be stored if the European or national legislator has provided for this in Union regulations, laws or other provisions to which the person responsible is subject. The data shall also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless it is necessary for further storage of the data for the conclusion or performance of a contract.

IV. Provision of the website and creation of log files

1. Description and scope of data processing, disclosure to third parties

Each time you access our website, our system automatically collects data and information from the computer system of the accessing computer. The following data is collected.

For the subdomain https://www.edu.umch.de the following data is collected:

• IP address
• Date and time of the request
• Name and URL of the retrieved file
• Website from which the request comes
• Browser
• Operating system and its interface.

The last two digits of the IP address are shortened, for example IP 11.22.33.44 becomes 11.22.0.0. Furthermore, no statistics about access logs are generated.

For the subdomain https://www.apply.umch.de the following data is collected:

• IP address (IP addresses are anonymous after 24 hours)
• Date and time of the request
• Name and URL of the retrieved file
• Website from which the request comes
• browser
• Operating system and its interface

The data for https://www.edu.umch.de are passed on to the web provider for eduumch.de https-encrypted. The provider is LL-INKL.COM – Neue Medien Münnich, Hauptstraße 68, D-02742 Friedersdorf. The data for apply.umch.de is forwarded to the web provider Dream Group Oy, Tatari tn 64, EE-10134 Tallinn.

2. Legal basis for the data processing

The legal basis for the temporary storage of data and log files is Art. 6, para. 1, lit. f of the DSGVO.

3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the IP address of the user must remain stored for the duration of the session. The data is stored in log files to ensure the functionality of the website. The data is also used to optimize the website and ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. These purposes also include our legitimate interest in data processing pursuant to Art. 6, para. 1, lit. f of the DSGVO.

4. Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. The data is stored for 90 days in the log files of our system. Backups are stored for a maximum of 61 days.

5. Possibility of objection and removal

The collection of data for the provision of the website and the storage of data in log files is mandatory for the operation of the website. Consequently, there is no possibility for the user to object.

V. Use of Cookies

1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. When a user visits a website, a cookie can be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again. We use cookies to make our website more user-friendly. Among other things, we use cookies to store the user’s preference for the language. There is also a cookie that is used when the user logs in but is deleted when the user disconnects. We do not use tracking cookies outside of Google Analytics.

2. Legal basis for data processing

The legal basis for the processing of personal data using cookies is Art. 6, para. 1, lit. f of the DSGVO.

3. Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users, in particular, to save the user’s preference for a language.

4. Duration of the storage, objection and removal possibility

Cookies are stored on the user’s computer and transmitted to our site by the user. Therefore, as a user you have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that all functions of the website can no longer be used to their full extent.

VI. Contact Form and E-mail Contact

1. Description and scope of data processing

A contact form is available on our website, which can be used for electronic contact. If a user makes use of this possibility, the data entered in the input mask will be transmitted to us and stored. These data are:

at https://edu.umch.de/ :

• First name,
• Last name,
• E-mail address,
• Phone number,
• Message

and at https://apply.umch.de/ :

• First name,
• Last name,
• E-mail address,
• Skype name,
• Nationality,
• Reference code,
• Phone number,
• Message

Your consent will be obtained for the processing of the data as part of the sending process and reference will be made to this data protection declaration. Alternatively, you can contact us via the e-mail address provided. In this case the personal data of the user transmitted with the e-mail will be stored. Press contacts can also be handled via e-mail communication. The data will not be passed on to third parties in this context. The data will be used exclusively for the processing of the conversation.

2. Legal basis for data processing

The legal basis for the processing of the data is Art. 6, para. 1, lit. a of the DSGVO if the user has given his consent. The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6, para. 1, lit. f of the DSGVO. If the purpose of the e-mail contact is to conclude a contract, the additional legal basis for the processing is Art. 6, para. 1, lit. b of the DSGVO.

3. Purpose of data processing

The processing of the personal data from the input mask serves us exclusively for the processing of the establishment of contact. If you contact us by e-mail, this is also the necessary legitimate interest in the processing of the data. The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and those sent via e-mail, this is the case when the respective conversation with the user has ended. The conversation is terminated when it can be inferred from the circumstances that the relevant facts have been conclusively clarified. The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Possibility of objection and removal

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us via e-mail, they can object to the storage of their personal data at any time. In such cases the conversation cannot be continued. E-mails we receive containing information relevant to tax law will be stored for 10 years in accordance with tax law requirements. This can also concern pre-contractual e-mails. E-mails belonging to communications with customers are stored for as long as the communication continues. Otherwise, we delete e-mails and contacts after 12 months of inactivity.

VII. Registration and Payment, Application

1. Description and scope of data processing

On our website we offer users the opportunity to register for an online application by providing personal data. The data is entered into an input mask and transmitted to us and stored. The following data is collected as part of the registration process:

• First name,
• Last name
• E-mail address
• Phone number
• Address
• Skype name
• Nationality

The following data will also be stored at the time of registration:

• The IP address of the user
• Date and time of registration

As part of the registration process, user consent to process this data is obtained. Furthermore, the user has the possibility to conclude a payable contract. For this purpose, the user must place a corresponding payment order and post the payment data. A payment by credit card (Visa, MasterCard, American Express, Bancontect, CartaSi), INSTANT bank transfer, Giropay, bank transfer and Paypal is possible. Payment is processed by Mollie B.V. Keizersgracht 313, 1016 EE Amsterdam, Netherlands for the following payment methods: credit card (Visa, MasterCard, American Express, Bancontect, CartaSi), INSTANT bank transfer and Giropay. The payment processing for payments via Paypal is done directly with Paypal. Apart from the IP address, the amount of the fee and our name, we do not forward any other data of the user to Mollie B.V.. The user must enter the other data necessary for the payment transaction directly on the Mollie B.V. website. We do not have access to this data. The privacy policy of Mollie B.V. can be found at https://www.mollie.com/en/privacy. Moreover, it is possible to process the payment with the online service PayPal. PayPal makes it possible to make online payments to third parties. The European operating company of PayPal is PayPal (Europe) S.à.r.l. & Cie. S.C.A., 22-24 Boulevard Royal, 2449 Luxembourg. If you choose PayPal as your payment method, your details necessary for the payment process will be automatically transmitted to PayPal. This normally involves the following data:

• Name
• Address
• Company
• E-mail address
• Telephone and cellphone number
• IP address

In certain cases, the data transmitted to PayPal may be transmitted from PayPal to credit reporting agencies. The purpose of this transfer is to verify your identity and creditworthiness. PayPal may also pass on your data to third parties if this is necessary to fulfill contractual obligations or if the data is to be processed on behalf of a third party. You can view PayPal’s privacy policy at https://www.paypal.com/de/webapps/mpp/ua/privacy-full?locale.x=en_EN.

2. Legal basis for the data processing

If the user has given his/her consent, the legal basis for the processing of the data is Art. 6, para. 1, lit. a of the GDPR. By sending documents, the user declares their consent to the further use of the documents within the scope of the online application. If the registration serves the fulfillment of a contract to which the user is a party or the implementation of pre-contractual measures, the additional legal basis for the processing of the data is Art. 6, para. 1, lit. b of the GDPR. This also applies to payment transactions that serve the fulfillment of the contract.

3. Purpose of the data processing

A registration of the user is required for the online application. In addition, a registration of the user with payment details is required for the fulfilment of a contract with the user or for the implementation of precontractual measures.

4. Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. This is the case during the registration process for the fulfilment of a contract or for the implementation of precontractual measures if the data is no longer necessary for the implementation of the contract. Even after the conclusion of the contract, it may be necessary to store personal data of the contractual partner in order to comply with contractual or legal obligations. This is the case for the data collected during the registration process, if the registration on our website is cancelled or modified. Tax-relevant data from the contractual relationship will be stored for 10 years in accordance with the legal provisions.

5. Possibility of objection and removal

As a user, you have the possibility of canceling the registration and delete your account at any time. You can change your stored personal data at any time. Changes to the data entered can be made at any time in the respective submenu until the application is sent. If the data is necessary for the fulfillment of a contract or for the execution of pre-contractual measures, an early deletion of the data is only possible, as far as contractual or legal obligations do not stand in the way of a deletion.

VIII. Application

1. Description and scope of data processing

After a successful registration, the user must submit further documents to us online for their online application, such as school reports and curricula vitae. After a confirmation of admission, further documents, such as health certificates, are to be submitted in paper form. After an examination, these application documents will be forwarded to the University of Medicine, Pharmacy, Natural Sciences and Technology Neumarkt am Mieresch and to the Romanian Ministry of Education. Both an online application and a submission of the application in paper form are mandatory.

To complete your application, the following documents should be sent:

• Personal motivation letter
• Curriculum vitae with contact details and signature
• School records
• Graduation diploma (if available)
• Certificate from the school (if the graduation diploma is not yet available)
• All school certificates beginning with class the 9th grade, also half-yearly certificates

If the original document was issued in Romanian or English: two (2) separate, notarized copies of the original; If the original document was NOT issued in Romanian or English: 2 separate, notarially certified copies of the original and 2 separate translations of these notarially certified copies by a sworn translator into the Romanian language.

• Other documents/admission examinations that are part of a university entrance certificate (only if available)
• Certificates of extracurricular activities (if available)

If the original document was issued in Romanian or English: Original or one (1) separate, certified copy of the original; If the original document was NOT issued in Romanian or English: two (2) separate, certified copy of the original and one (1) separate translation by a sworn translator into the Romanian language.

• Official language certificate (if available)
• Identity card or passport copy
• Simple passport copy; Identity card copy must be certified
• Birth certificate

Either an international (or multilingual) birth certificate in the original or as a notarized copy; Or alternatively a monolingual birth certificate, taking into account the following conditions: a) If the original was issued in Romanian or English: a notarized copy of the original; b) the original was NOT issued in Romanian or English: a notarized certified copy of the original and a separate translation of this notarized copy by a sworn translator into the Romanian language.

• Medical Certificate: https://edu.umch.de/pdf/medical-certificate.pdf
• Declaration for the Proof of Identity and Truthfulness of Information: https://www.edu.umch.de/pdf/Declaration-for-Proof-of-Identity.pdf
• Health insurance certificate
• Simple copy of the European Health Insurance Card

If the applicant is privately insured: a confirmation from the private insurance company (in original, if issued in English). If the confirmation was NOT issued in Romanian or English: One (1) separate, simple certified copy of the original and one (1) separate translation by a sworn translator into the Romanian language.

• Application photos
• Application for Recognition of Studies for Enrolment to Undergraduate Studies: https://www.edu.umch.de/pdf/EU-request.pdf (EU), https://www.edu.umch.de/pdf/NON-EU-request.pdf (Non-EU)
• Health test for HIV and VDRL, laboratory result in the original

DreamApply (https://apply.umch.de/#) is the online application system that we use. Here, users and applicants can independently upload their application documents. For this purpose you must fill in the following fields.

Profile

• Given name(s)
• Middle name(s)
• Family name(s)
• Gender
• Nationality
• Dual citizenship
• Father’s given name(s)
• Father’s family name
• Mother’s given name(s)
• Mother’s family name
• Passport number
• Issue date
• Expiry date
• Date of birth
• Country of birth
• Place of birth

Contact

• E-mail
• Address
• Street address
• House number
• City, town, village
• Region, province, county
• Postal code
• Country
• Cellphone
• Emergency contact
• Name
• Telephone

Education

• Level of education
• Official name of school / university / institution
• Program name
• Country
• Study language

Languages

• Native language

Other

• Information source

Photo

2. Legal basis for the data processing

If the user has given his/her consent, the legal basis for the processing of the data is Art. 6, para. 1, lit. a of the GDPR. By sending documents, the user declares their consent to the further use of the documents within the scope of the online application.

3. Purpose of the data processing

The personally identifiable data listed under point 1 is processed exclusively in the context of the application process. These are precontractual pieces of information to help us decide if you can be offered a place of study as a user.

4. Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. This is the case for the fulfilment of precontractual measures during the application process, if the data is no longer necessary for a potential conclusion of the contract. If a contract is not concluded, the applicant data will be deleted at the beginning of the respective academic year and thereby as soon as the place of study can no longer be accepted.

5. Possibility of objection and removal

As a user, you have the chance to object to a further processing of your personal data submitted for the purpose of the application anytime. However, in this case the application process immediately ends and a contract cannot no longer be concluded. This does not apply to personally identifiable data that are tax-relevant and therefore subject to the 10-year archiving obligations under the Tax Code or to the 6-year archiving obligations under the Commercial Code.

IX. Data Processing During the Study

1. Description and scope of data processing

The following personal data will be processed after conclusion of the contract and during the study:

• Registration for exams, cancellation of exams
• Exam results (written exams, oral exams, term papers, tests, practical exams)
• Contestation of examination results
• Overview of the acquired ECTS (number, in which courses/modules)
• Absence days/hours during the study
• Sick leave
• Name and address of the visited teaching hospital
• Contents of the student’s log book (attended courses, completed assignments)
• Address changes of the student during the study (address, telephone number, e-mail address)
• Data concerning stays in Romania during the courses in Târgu Mureș (duration, period, local address of the student, attended courses at the UMFST, exam results)
• Class schedule of the students (course type: lectures, seminars, practice, clinical exercises; lecturer; course place/room)
• Insurances concluded by the student (health insurance, liability insurance and so on)
• Stays abroad (for instance ERASMUS): Address of the student abroad, name and address of the visited higher education institution/university, duration of the stay abroad, exam results obtained abroad
• Theses (title, supervising lecturer, registration date, date of the last submission, actual submission date, grade)
• Doctoral theses (title, supervising lecturer, registration date, date of the last submission, actual submission date, grade)
• Semester on leave
• Exmatriculation (date, reason for the exmatriculation, objection deadlines)

The personally identifiable data processed during the study will be sent to the following recipient:

University of Medicine, Pharmacy,
Science, and Technology
of Târgu Mureș

Gheorghe Marinescu, 38
540139 Târgu Mureș, Romania

Tel.: +40 (0) 265-215-551
Fax.: +40 (0) 265-210-407
E-mail: administrativ@umftgm.ro

The University of Medicine, Pharmacy, Sciences and Technology of Târgu Mureș sends this data in turn to the

Ministry of Education
Str. Gen. Berthelot 28-30, Sector 1 010 168
Bucharest, Romania

Central telephone number: 021 / 405.62.00; 021 / 405.63.00

In addition, personal data is transferred to the cooperating teaching hospitals for thepreparation and implementation of the practical training sections.

2. Legal basis for the data processing

The registration serves the purpose of fulfilling a contract involving the user as the contracting party. The legal basis for the processing of the data is Art., 6 para. 1, lit. f of the GDPR. The transfer of personally identifiable data to the University of Medicine, Pharmacy, Sciences and Technology of Târgu Mureș and to the Ministry of Education in Bucharest is accomplished also to fulfill the contract and its legally based on Art. 6, para. 1, lit. b of the GDPR.

3. Purpose of the data processing

The personally identifiable data is processed for the purposes of the study, the fulfillment of the contract concluded with you and the performance of exams.

4. Duration of storage

The personally identifiable data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected or when we receive a revocation of consent. This is the case for the fulfillment of contractual measures during the study period, if the data is no longer necessary for the implementation of the contract.

5. Possibility of objection and removal

An objection and removal possibility does not exist, as long as the service contract with the CPE Europe GmbH exists without restrictions.

X. Web Analysis by Google Analytics

1. Description and scope of data processing

This website uses Google Analytics, a web analytics service provided by Google Inc. (https://www.google.de/intl/de/about) (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, hereinafter referred to as “Google”). In this context, pseudonymized user profiles are created and cookies are used. The information generated by the cookie about your use of this website such as
– Browser type/version
– Operating system used,
– Referrer URL (the previously visited page),
– Host name of the accessing computer (IP address),
– Time of the server request
are transferred to a Google server in the USA and stored there.

This information is used to evaluate the use of the website, compile reports on website activity and provide other services relating to website activity and internet usage for market research purposes, and to tailor these internet pages to meet requirements. Although this information is transferable to third parties – whether required by law or insofar third parties process this data – under no circumstances will their IP address be merged with any other data from Google. The IP addresses are anonymized so that an assignment is not possible (IP masking).

2. Legal basis for data processing

The legal basis for the processing of personal data using cookies is Art. 6, para. 1, lit. f of the DSGVO. With the tracking measures used we want to ensure that our website is designed to meet requirements and is continually optimized. On the other hand, we use the tracking measures to record the use of our website statistically and evaluate it for the purpose of optimizing our offer. These interests are to be regarded as justified within the meaning of the aforementioned provision.

3. Purpose of the data processing

The purpose of the use is the continuous optimization and needs-based design of the website.

4. Duration of the storage, objection and removal possibility

Personal data is stored for 38 months. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that doing so may limit the functionality of this website. You can also prevent Google from collecting the data generated by the cookie and related to your use of the website (including your IP address) and Google from processing this data by downloading and installing the browser add-on available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en). As an alternative to the browser add-on, in particular for browsers on mobile devices, you can also prevent the collection by Google Analytics by clicking on this link. An opt-out cookie is set to prevent the future collection of your data when you visit this website. The opt-out cookie applies only to this browser and only to our website and is placed on your device. If you delete the cookies in this browser, you will need to set the opt-out cookie again. Further information on data protection in connection with Google Analytics can be found in the Google Analytics help (https://support.google.com/analytics/answer/6004245?hl=en).

XI. Google Adwords Conversion Tracking

1. Description and scope of data processing

In order to statistically record the use of our website and to evaluate our website for the purpose of optimization, we also use Google Conversion Tracking. Google AdWords places a cookie on your computer if you have accessed our website via a Google advertisement. These cookies lose their validity after 30 days and are not used for personal identification. If the user searches certain pages on the AdWords customer’s website and the cookie has not yet run, Google and the customer will be able to tell that the user clicked on the ad and was directed to that page. Each AdWords customer receives a different cookie. This means that cookies cannot be tracked through AdWords customer websites. The information collected from the Conversion cookie is used to generate conversion statistics for AdWords customers who have opted for Conversion Tracking. AdWords customers learn the total number of users who clicked on their ad and were directed to a page tagged with a conversion tracking tag. However, you will not receive any information that personally identifies users.

2. Legal basis for data processing

The legal basis for the processing of the data is Art. 6, para. 1, lit. a of the DSGVO if the user has given his consent. The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6, para. 1, lit. f of the DSGVO. If the purpose of the e-mail contact is to conclude a contract, the additional legal basis for the processing is Art. 6, para. 1, lit. b of the DSGVO.

3. Purpose of data processing

The processing of the data serves for statistical purposes and for the purpose of optimizing our website.

4. Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is terminated when it can be inferred from the circumstances that the relevant facts have been conclusively clarified. The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Possibility of objection and removal

If you do not wish to participate in the tracking procedure, you can refuse to set a required cookie, for example, by setting your browser to generally deactivate the automatic setting of cookies. You can also deactivate cookies for conversion tracking by setting your browser to block cookies from the domain “www.googleadservices.com”. Google’s Privacy Policy for Conversion Tracking can be found at https://services.google.com/sitestats/de.html.

XII. Google Maps

1. Scope of processing of personal data

We use the Google Maps map service on our website via an API. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA, 94043, USA. The data can be processed in the USA.

2. Legal basis for the processing of personal data

The legal basis for the processing of users’ personal data is Art. 6, para. 1, lit. f of the DSGVO.

3. Purpose of data processing

The use of Google Maps enables an appealing presentation of our online presence and should give users the opportunity to easily find the places indicated on our website.

4. Duration of storage

The data is deleted as soon as it is no longer needed for recording purposes.

5. Possibility of opposition and removal

You can find more information about the handling of user data in Google’s privacy policy: https://www.google.de/intl/de/policies/privacy/. The settings can also be individually changed there. Opt-Out: https://adssettings.google.com/authenticated.

XIII. Google Fonts

1. Scope of processing of personal data

We use Google Fonts of the company Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA) on our website. Google Fonts is used without authentication and no cookies are sent to the Google Fonts API. If you have an account with Google, none of your account information will be transmitted to Google while using Google Fonts. Google only records the use of CSS and the fonts used, securely storing this information. You can find out more about these and other questions at https://developers.google.com/fonts/faq?tid=231549378384. You can find out which data is collected by Google and what this data is used for at https://www.google.com/intl/de/policies/privacy/ .

2. Legal basis for the processing of personal data

The legal basis for the processing of users’ personal data is Art. 6, para. 1, lit. f of the DSGVO.

3. Purpose of data processing

The use of Google Fonts enables a visually improved presentation of our online presence.

4. Duration of storage

The data will be erased as soon as they are no longer needed for recording purposes.

5. Possibility of opposition and removal

You can set your browser so that the fonts are not loaded from the Google servers (e.g., by installing add-ons like NoScript or Ghostery for Firefox). If your browser does not support Google Fonts or if you block access to the Google servers, the text will be displayed in the system’s default font. For information about Google Web Fonts’ privacy policy, please visit: https://developers.google.com/fonts/faqPrivacy.

XIV. Newsletter

1. Description and scope of data processing, disclosure to third parties

You can subscribe to a free newsletter on our website. When registering for the newsletter, the name and e-mail address from the input mask will be sent to us.

In addition, the following data is collected during registration:
– IP address of the calling computer
– Date and time of registration

Your consent will be obtained for the processing of your data during the registration process and reference will be made to this data protection declaration.
No data will be passed on to third parties in connection with data processing for the dispatching of newsletters. The data will be used exclusively for the dispatching of the newsletter.

2. Legal basis for the data processing

The legal basis for the processing of data by the user after registration for the newsletter is Art. 6, para. 1, lit. a of the DSGVO if the user has given his consent.

3. Purpose of data processing

The collection of the user’s e-mail address serves to deliver the newsletter. The collection of other personal data as part of the registration process serves to prevent misuse of the services or the e-mail address used.

4. Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. The user’s e-mail address will therefore be stored as long as the newsletter subscription is active. The other personal data collected during the registration process will generally be deleted after a period of seven days.

5. Possibility of objection and removal

The subscription of the newsletter can be canceled by the affected user anytime. For this purpose there is a corresponding link in every newsletter. This also enables the revocation of consent for storing personal data collected during the registration process.

XV. Applications from Potential Employees

1. Description and scope of data processing, disclosure to third parties

If you send us an application, personal data will be processed. The categories of personal data processed include in particular your master data (such as first name, surname, name supplements and nationality), contact data (such as private address, (mobile) telephone number, e-mail address) and the data of the entire application process (covering letter, certificates, questionnaires, interviews, qualifications and previous activities). If you have voluntarily provided special categories of personal data (such as health data, religious affiliation, degree of disability) in the application letter or in the course of the application process, processing will only take place upon your consent or if justified by a statutory provision of permission. As a rule, personal data will be collected directly from you as part of the recruitment process. In addition, we may have received data from third parties (e.g., employment agencies) to whom you have made your data available for disclosure. Within our company, only the persons and positions (e.g., specialist department, severely handicapped representatives) that need your personal data for the recruitment decision and for the fulfillment of our pre-contractual and statutory obligations receive it. Your personal data will not be passed on to third parties.

2. Legal basis for data processing

The legal basis for the processing is Art. 6, para. 1, lit. b) of the DSGVO and in the case of consent Art. 6, para. 1, lit. a) of the DSGVO.

3. Purpose of data processing

The primary purpose of data processing is to carry out and manage the application procedure and to assess the suitability of the post in question. The processing of your applicant data is necessary in order to decide on the establishment of an employment relationship.

4. Duration of storage

We will delete your personal data 6 months after completion of the application procedure if an employment relationship does not materialize. This does not apply if statutory provisions prevent its deletion or if further storage is necessary for the purpose of presenting evidence or you have consented to a longer storage period.

5. Possibility of opposition and removal

If we process your data to safeguard our legitimate interests, you may object to this processing for reasons arising from your particular situation. We will then no longer process your personal data unless we can prove compelling reasons for processing worthy of protection that outweigh your interests, rights and freedoms; or the processing serves the assertion, exercise or defense of legal claims. You may revoke your consent at any time. In this case, no further processing of personal data for which consent has been granted will take place in the future.

XVI. Rights of the Data Subject

If you process your personal data, you are the data subject within the meaning of the DSGVO and are entitled to the following rights vis-à-vis the person responsible:

1. Right to information

You can request confirmation from the person responsible as to whether personal data relating to you will be processed by us.
In the event of such processing, you may request the following information from the data controller:
(1) the purposes for which the personal data will be processed;
(2) the categories of personal data processed;
(3) the recipients or categories of recipients to whom the personal data relating to you has been or will be disclosed;
(4) the planned duration of the retention of the personal data relating to you or if it is not possible to provide specific information in this regard, or the criteria for determining the retention period;
(5) the existence of a right to rectify or delete personal data concerning you, a right to limit the processing by the controller or a right to object to such processing;
(6) the existence of a right of appeal to a supervisory authority;
(7) all available information on the origin of the data, if the personal data are not collected from the data subject;
(8) the existence of automated decision-making including profiling in accordance with Art. 22 (1) and (4) of the DSGVO and – at least in these cases – meaningful information on the logic involved and the scope and intended effects of such processing on the data subject.

You have the right to request information as to whether your personal data will be transferred to a third country or to an international organization. In this context, you may request information about the appropriate guarantees pursuant to Art. 46 of the DSGVO regarding data transfer.

2. Amendment rights

You have the right to have your personal data corrected and/or completed by the data controller if your personal processed data is inaccurate or incomplete. The data controller must carry out the correction immediately.

3. The right to limit the processing

Under the following conditions, you may request that the processing of your personal data be restricted:
(1) if you dispute the accuracy of your personal data for a period of time which allows the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you refuse to erase the personal data and instead request that the use of the personal data be restricted;
(3) the controller no longer needs the personal data for the purposes of the processing, but you need them for the assertion, exercise or defense of legal claims, or
(4) if you have objected to the processing pursuant to Art. 21, para. 1 of the DSGVO and it has not yet been established whether the legitimate reasons of the data controller outweigh yours.

If the processing of personal data concerning you has been restricted, such data – apart from their storage – may only be processed with your consent or for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the EU or a Member State. If the processing restriction has been limited in accordance with the above conditions, the controller will inform you before the restriction is lifted.

4. Right of cancellation

(a) Duty to delete
You may request the data controller delete your personal data immediately and the data controller is obliged to delete said data immediately if one of the following reasons applies:
Personal data relating to you shall no longer be necessary for the purposes they were collected for or otherwise processed.
(2) You revoke your consent on which the processing pursuant to Art. 6, para. 1, lit. a or Art. 9, para. 2, lit. a of the DSGVO was based, and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Art. 21, para. 1 of the DSGVO and there are no overriding legitimate reasons for the processing or you object to the processing pursuant to Art. 21, para. 2 of the DSGVO.
(4) Your personal data have been processed unlawfully.
(5) The deletion of your personal data is necessary to fulfill a legal obligation under EU law or those of the Member States to which the controller is subject.
(6) The personal data relating to you have been collected in relation to information society services offered pursuant to Art. 8 (1) of the DSGVO.
b) Information to third parties
If the person responsible has made your personal data public and is obliged to delete them in accordance with Art. 17 (1) of the DSGVO, they shall take appropriate measures – including technical measures, taking into account the available technology and the implementation costs – to inform the persons responsible for data processing who process the personal data that you, as the person concerned, have requested them to delete all links to this personal data or copies or replications of this personal data.
c) Exceptions
The right to deletion does not exist if the processing is necessary, such as
(1) in the exercise of freedom of expression and information;
(2) to fulfill a legal obligation which processing is subject to EU law or those of the Member States to which the controller is subject or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the field of public health pursuant to Art. 9, para. 2, lit. h and i as well as Art. 9, para. 3 of the DSGVO;
(4) for public interest archives, scientific or historical research, or for statistical purposes in accordance with Art. 89, para. 1 of the DSGVO, insofar as the law referred to under a) is likely to make it impossible or seriously impair the attainment of the objectives of such processing, or
(5) to assert, exercise or defend legal claims.

5. Right to information

If you have exercised your right to correct, cancel or limit the processing of your personal data from the controller, the latter is obliged to notify all recipients your personal data has been disclosed to of such correction, cancellation or limitation, unless this proves impossible or involves a disproportionate effort. You have the right to be informed of such recipients by the data controller.

6. Right to data transfer

You have the right to receive your personal data that was provided to the responsible person in a structured, common and machine-readable format. In addition, you have the right to communicate these data to another data controller without being hindered by the controller to whom the personal data was provided, provided that
(1) the processing is based on consent pursuant to Art. 6, para. 1, lit. a of the DSGVO or Art. 9, para. 2, lit. a of the DSGVO or on a contract pursuant to Art. 6, para. 1, lit. b of the DSGVO and
(2) the processing is carried out by automated means.

In exercising this right, you also have the right to request that your personal data be transferred directly from one to another responsible person, insofar as this is technically feasible. This must not affect the freedoms and rights of other persons. The right to data transfer does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right of objection

You have the right, for reasons arising from your particular situation, to object anytime to the processing of your personal data on the basis of Art. 6, para. 1, lit. e or f of the DSGVO; this also applies to profiling based on these provisions. The person responsible will no longer process your personal data unless they can prove compelling grounds for processing worthy of protection that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims. If your personal data are processed for the purpose of direct marketing, you have the right to object anytime to the processing of this personal data for said advertising purpose; this also applies to profiling insofar as it is connected with such direct marketing. If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes. You have the possibility to exercise your right of objection through automated procedures using technical specifications in connection with the use of Information Society services, notwithstanding Directive 2002/58/EC.

8. Right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law anytime. The revocation of your consent does not affect the legality of the processing carried out on the basis of your consent until you revoke it.

9. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of your residence, place of work or place of presumed infringement, if you consider that the processing of your personal data is in breach of the DSGVO. The supervisory authority with which the complaint was lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Art. 78 of the DSGVO. The supervisory authority can be reached at the following contact details:

The Hamburg Commissioner for Data Protection and Freedom of Information
Ludwig-Erhard-Str 22, 7. OG
20459 Hamburg
Phone: +49 (0) 40 42854-4040
Fax: +49 (0) 40 42854-4000
E-mail: mailbox@datenschutz.hamburg.de

An overview of the national and international data protection authorities is available here.